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For landlords who want their own system

Your own property system. Owned by you.

Dashboards, tenants, paperwork and deals, built around how you work as a landlord. We set it up with you, and it stays yours.

1. Where are you now?

2. What do you want to do?

Your whole portfolio on one screen

Rent, tenants, certificates and deadlines in one place, laid out the way you think about your properties.

Book a free callSee the dashboard
  • Rent due, received and late, at a glance
  • Gas safety, EICR and EPC dates tracked for every home
  • Rent reviews and mortgage fix end dates flagged early

Whatever you choose, it's built around you and stays yours: your accounts, your data, your rules.

Yours, start to finish

Most landlord services own your data and rent it back to you. sift.house works the other way round: you own the system and everything in it.

Your accounts

Your bank, messaging and property alert accounts stay in your name. We never hold your logins.

Your criteria

Your cash, your monthly target, your areas and property types. Change them whenever you like. Nobody else's rules.

Your data

Your tenants, documents and deals belong to you alone. We never sell or share them, and we never take a finder's fee.

Your exit

Stop any time and take everything with you: records, documents and settings. Nothing is locked in.

Beyond the deal

Now run your whole portfolio from your own system

Finding the deal is only the start. We can help you build your own property dashboard and manage your tenants automatically, in your name, with your branding, on your terms.

Your dashboard

Build your own property dashboard

Every property, tenant, payment and deadline in one place, laid out the way you think about your portfolio.

  • Rent due, received and late, at a glance
  • Gas safety, EICR and EPC dates tracked for every home
  • Rent reviews, mortgage fix end dates and empty periods flagged early
  • A monthly summary email, so you never have to log in to stay on top
Your portfolioOctober
Rent due£7,450
Collected£6,800
Late1
Checks due2
14 Elm Street, DL3Gas safety due 3rd November
Check due
2 Mill Lane, TS18£650 received 1st October
Paid
Flat 4, Quay HouseAnnual rent review notice due in 45 days
Rent review
9 Station Road, DL1£650 due 1st October, reminder sent
5 days late

Seven things we could build from the same five homes. Made-up figures; yours is built the way you like to work.

Your tenants

Manage your tenants automatically

Friendly, timely messages go out on WhatsApp or email without you lifting a finger, and replies update your dashboard.

  • Rent reminders before the due date, and a polite nudge if it's late
  • Gas safety and inspection visits booked and confirmed
  • Repair requests logged with photos, straight into your system
  • Rent review notices drafted with the right notice period, so nothing is missed

Example messages. You choose the wording, timing and tone.

Your paperwork

Tenancy paperwork in your own brand

Agreements, notices and welcome packs carry your name and logo, not a software company's.

  • Your logo, colours and contact details on every document
  • Sent for e-signature and stored against the right property
  • Start dates, rent and deposits pulled straight from your dashboard
  • Wording from your solicitor or a trusted landlord template, kept up to date
Harbour Lane HomesPage 1 of 12

Tenancy agreement

Written statement of terms for an assured periodic tenancy

  1. Parties. Harbour Lane Homes Ltd (the landlord) and Sam Lowe (the tenant).
  2. Property. 14 Elm Street, Darlington DL3, including the garden and the shed.
  3. Tenancy. Starts on 1st November 2026 and runs month to month until either side ends it as the law allows.
  4. Rent. £650 a month, paid in advance on the 1st. Any increase is made once a year at most, with two months' written notice.
  5. Deposit. £750, protected in a government-approved scheme within 30 days.
Initials HL SLSigned electronically 13th October 2026

Example documents. Harbour Lane Homes, Oakfield Lettings, North Star Property and Maple Homes are made-up brands.

What else we can build

Price-drop watch

When a saved listing drops its price, it is scored again and you hear the moment it becomes a pass.

Automatic rent matching

Payments from your bank are matched to each tenant, marked as paid, and late rent starts a polite reminder.

Year-end pack for your accountant

Income and costs for every property in one export, ready for Making Tax Digital software.

Repairs on WhatsApp

Tenants send a photo, the job is logged, you approve it, and the contractor is booked and chased for you.

Certificate vault

Gas safety, EICR, EPC, insurance and licences stored in one place, with alerts at 60, 30 and 7 days.

Weekly WhatsApp summary

One message each week: rent in, anything late, what is due and any new deals. No logging in needed.

And more: auction screening, deal pipelines, refinance calculators, move-in inventories, void filling, joint owner reports.

We'll build it with you

You don't need to be technical. We set everything up around how you already work, show you how it runs and keep it running. Start with one piece or have the lot.

Book a free call

Deal sourcing

Deals that fit your numbers, found for you

Your first buy-to-let or your fifteenth: set your cash and what you want left each month. Every new listing in your areas is checked, and only the ones that fit reach you. Try it here.

How much cash can you put in?

For your next property, including stamp duty and fees

£40,000

How much do you want left each month?

After the mortgage, letting costs and repairs

£400
0%
Leaves you a month. Needs cash, including stamp duty.
5 random listings

Random sample listings, figures illustrative. Assumes a 75% interest-only mortgage at 5.5%, England buy-to-let stamp duty including the 5% surcharge, £2,500 legal, survey and broker fees, and 15% of rent for letting costs and repairs. Returns are year one. The mortgage check is a typical lender test (rent at least 125% of interest at 5.5%); lenders vary, so confirm with a broker.

No sourcer in the middle, and no finder's fee.

Own it, don't rent it

How landlords usually get the job done, and what it costs them.

A letting agent
10 to 15%of the rent every month, for full management
  • £780 to £1,170 a year on a £650 a month home
  • Their processes, not yours
  • You often hear what happened afterwards
Off-the-shelf apps and data
£0 to £100+a month, across management and sourcing tools
  • Fine for the basics
  • The same product for every landlord
  • Your data spread across several logins
Your own system with sift.house
Yoursbuilt once around you, then kept running
  • Dashboard, tenants, paperwork and deals in one place
  • Works the way you already work
  • Your accounts, your data, no fee when you buy

Typical figures from published UK letting agent fees and landlord software pricing, October 2026. Fees vary, so check current rates.

How we can help

Every landlord works differently, so every system is built around you. Start with a free call and we'll work out what's worth building together.

Getting started
1 to 4 properties

For private landlords who want the next deal to find them.

  • Deal sifting on your own alerts, including free Rightmove alerts
  • Your cash, monthly target and areas, set up with you
  • A simple tracker for the homes you own
  • Help by email whenever you need it
Bringing it together
5 to 10 properties

For growing portfolios juggling separate apps and spreadsheets.

  • Everything in getting started
  • Your own property dashboard
  • Rent, compliance and rent review reminders: gas safety, EICR, EPC
  • A monthly portfolio summary email
  • Changes as your portfolio grows
Built around your business
10 or more properties

For established landlords who want one system that runs the way they do.

  • Everything in bringing it together
  • Designed fully around how you work
  • Separate rules for single lets and HMOs
  • Access for your team and your accountant
  • Regular reviews to keep it sharp

Book a free call

Tell us a little about where you are and what you have in mind. It takes a minute, and we'll get back to you within 48 hours.

How many properties do you have?
What would you like help with? Pick any
How should we get back to you?

We only use your details to reply to you. Read our .

No finder's fees, ever. The deals you buy are yours.

Any Rightmove, PaTMa or PropertyData plan stays in your name and is paid to them directly. We never hold your logins. Your system can link to HMRC-recognised software for Making Tax Digital, but doesn't replace it.

Concept preview. We're taking a small number of landlords to start.

Privacy notice

Who we are

sift.house helps landlords build their own property systems. If you have a question about your information, email [email protected].

What we collect

Only what you give us in the free call form: your name, email address, phone or WhatsApp number if you add one, how many properties you have, what you would like help with and anything you write in the message box.

Why we use it

To reply to you, arrange a call and talk about what we could build for you. We rely on our legitimate interest in answering your enquiry, and on taking steps you have asked for before any agreement. We will not add you to a mailing list or send you marketing unless you ask us to.

Who else handles it

We never sell or share your details. A few services help us run the site, and they only handle your information to do that job:

Some of these services may process data outside the UK. Where they do, they use the safeguards UK data protection law requires.

How long we keep it

If we don't end up working together, we delete your enquiry within 12 months. If we do, we keep what we need for as long as we work together and for any period the law requires afterwards.

Your rights

You can ask to see the information we hold about you, correct it, delete it or object to how we use it. Email us and we'll respond within one month. If you're unhappy with how we've handled your information, you can complain to the Information Commissioner's Office at ico.org.uk.

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Last updated 16th October 2026.
Sample alert, example listings